DATA PRIVACY NOTICE
The Parochial Church Council (PCC) of St Matthew’s
Northampton
1. Your personal
data – what is it?
Personal data relates to a living individual who can be
identified from that data. Identification can be by the
information alone or in conjunction with any other
information in the data controller’s possession or
likely to come into such possession. The processing of
personal data is governed by the General Data Protection
Regulation (the “GDPR”).
2. Who are we?
The PCC of St Matthew’s, Northampton is the data
controller (contact details below). This means it
decides how your personal data is processed and for what
purposes.
3. How do we
process your personal data?
The PCC of St Matthew’s, Northampton complies with its
obligations under the “GDPR” by keeping personal data up
to date; by storing and destroying it securely; by not
collecting or retaining excessive amounts of data; by
protecting personal data from loss, misuse, unauthorised
access and disclosure and by ensuring that appropriate
technical measures are in place to protect personal
data.
We use your personal data for the following purposes: -
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To enable us to provide a voluntary service
for the benefit of the public in a
particular
geographical area as specified in our
constitution;
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To administer membership records;
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To fundraise and promote the interests of
the PCC;
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To manage our employees and volunteers;
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To maintain our own accounts and records
(including the processing of Gift Aid
applications);
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To inform you of news, events, activities
and services running at St Matthew’s;
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To share your contact details with the
Diocesan Office so they can keep you
informed
about news in the Diocese and events,
activities and services that will be
occurring in the Diocese and in which you
may be interested. |
4. What is the
legal basis for processing your personal data?
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Explicit consent of the data subject
(yourself) so that we can keep you informed
about news, events, activities and services
and keep you informed about Diocesan events.
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Processing is necessary for carrying out
legal obligations in relation to Gift Aid or
under employment, social security or social
protection law, or a collective agreement;
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There is no disclosure to a third party
without consent. |
5. Sharing your
personal data
Your
personal data will be treated as strictly confidential
and will only be shared with other members of the church
in order to carry out a service to other church members
or for purposes connected with the church. We will only
share your data with third parties outside of the Parish
with your consent.
6. How long do we
keep your personal data1?
We keep data in accordance with the guidance set out in
the guide “Keep or Bin: Care of Your Parish Records”
which is available from the Church of England website
[see footnote for link]
Specifically, we retain electoral roll data while it is
still current; Gift Aid declarations and associated
paperwork for up to 6 years after the calendar year to
which they relate; and Parish registers (baptisms,
marriages, funerals) permanently.
7. Your rights and
your personal data
You have the following rights with respect to your
personal data unless subject to an exemption under the
GDPR,: -
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The right to request a copy of your personal
data which the PCC of St Matthew’s,
Northampton holds about you;
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The right to request that the PCC of St
Matthew’s, Northampton corrects any personal
data if it is found to be inaccurate or out
of date;
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The right to request your personal data is
erased where it is no longer necessary for
the PCC of St Matthew’s, Northampton to
retain such data;
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The right to withdraw your consent to the
processing at any time;
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The right, where there is a dispute in
relation to the accuracy or processing of
your
personal data, to request a restriction is
placed on further processing;
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The right to object to the processing of
personal data, where processing is based on
legitimate interests (or the performance of
a task in the public interest/exercise of
official authority); direct marketing and
processing for the purposes of
scientific/historical research and
statistics;
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The right to lodge a complaint with the
Information Commissioner’s Office. |
8. Further
processing
If we wish to use your personal data for a new purpose,
not covered by this Data Protection Notice, then we will
provide you with a new notice explaining this new use
prior to commencing the processing and setting out the
relevant purposes and processing conditions. Where and
whenever necessary, we will seek your prior consent to
the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints
please in the first instance contact the PCC Secretary
at St Matthew’s Parish Centre.
You can contact the Information Commissioner’s Office on
0303 123 1113 or via email
https://ico.org.uk/global/contact-us/email or
at the Information Commissioner's Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
1
Details about retention periods can currently be found
in the Record Management Guides located on the Church of
England website at: -
www.churchofengland.org/more/libraries-and-archives/records-management-guides
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